Effective Date: January 9, 2025
AutopsyAI ("Company," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our iOS application ("Service"). By accessing or using the Service, you agree to the terms of this Privacy Policy.
1. Definitions
1.1 Service: The AI-powered transcription tool designed to assist with documenting autopsy findings.
1.2 User: The individual or entity accessing and using the Service.
1.3 Content: All text, data, voice recordings, and other materials processed by the Service.
1.4 Protected Health Information (PHI): Any data subject to privacy laws, such as HIPAA.
2. Information We Collect
2.1 User-Provided Information
- Account Information: When you register for a subscription, we may collect your name, phone number, email address, payment details, county, state, years of experience, and medical designation (e.g., MD, DO, Pathologist Assistant).
- Consent Logs: We log whether you viewed and clicked on the Terms and Conditions page, along with the timestamp of acceptance.
- Disclaimer Acknowledgment: Your acknowledgment of any disclaimers presented within the app is also logged.
2.2 Content Data
- Uploaded Content: Text, audio, or image data you upload is stored temporarily for processing. Voice recordings are stored exclusively on your device and are not transmitted to our servers.
- De-Identification: We do not map or link case data to individual users, ensuring full anonymization of usage.
2.3 Automatically Collected Information
- Device Information: We collect anonymized device data, including operating system, device model, IP address, app version, and app build number.
- Crash Logs: Anonymized crash data is collected solely to identify and fix bugs.
- Usage Analytics: Aggregated and anonymized usage data is collected to improve performance. No user-identifiable information is associated.
3. Use of Information
3.1 Purposes
We use collected information to:
- Provide, maintain, and improve the Service.
- Manage user accounts, subscriptions, and payments.
- Ensure legal compliance.
- Monitor app performance and user experience.
3.2 Data Processing
- All Content is encrypted and processed securely.
3.3 Anonymized Data
- Aggregated data may be used for research, analytics, and performance improvement.
- This data cannot be used to identify you or your patients.
4. Data Security
We implement industry-standard safeguards:
- Encryption: TLS 1.2 for data in transit; AES-256 and SSE-S3 for data at rest.
- Access Controls: Role-based access limits internal data exposure.
- Security Audits: Periodic reviews are conducted to ensure compliance and integrity.
Despite rigorous protections, no digital system is 100% secure.
5. User Ownership and Control
- Ownership: You retain full ownership of your uploaded or processed Content.
- Voice Recordings: Stored only on-device and never uploaded.
- Data Deletion: You can delete Content from your device or contact us for full deletion.
6. Sharing of Information
We do not sell or share your personal information, except:
- Legal Compliance: If required by law or to enforce our Terms.
7. Data Retention
- Account Information: Retained as long as your account is active or per legal requirement.
- Content Data: Retained on-device. Temporarily accessed if needed to improve performance.
Users are responsible for ensuring compliance with local data retention laws.
8. Your Rights
Depending on your jurisdiction, you may be entitled to:
- Access: View personal data we hold about you.
- Correction: Fix inaccurate or incomplete information.
- Deletion: Permanently erase your personal data.
- Portability: Receive your data in a portable format.
- Opt-Out: Disable analytics or non-essential data collection.
To exercise these rights, email us at team@autopsy-ai.com. We respond within 7 days.
9. Data Breach Notification
In the unlikely event of a breach involving your personal information:
- Affected users will be notified within 72 hours, in compliance with Ohio law.
- Notifications will include breach details, remediation steps, and recommended actions.
10. Third-Party Links
The Service may link to external websites. We are not responsible for their privacy practices. Please refer to their respective privacy policies.
11. Changes to This Policy
We may update this Privacy Policy periodically.
- Major updates will be communicated via email or in-app notifications.
- Continued use of the Service after updates indicates acceptance.
12. Contact Us
If you have questions or concerns, contact us:
Email: team@autopsy-ai.com
Phone: +1 (740) 604-3315