Effective Date: January 9, 2025
AutopsyAI ("Company," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our iOS app ("Service"). By accessing or using the Service, you agree to this Privacy Policy.
Definitions
1.1 Service: The AI-powered transcription tool designed to assist with documenting autopsy findings.
1.2 User: The individual or entity accessing and using the Service.
1.3 Content: All text, data, audio, and other materials processed by the Service.
1.4 Protected Health Information (PHI): Any data subject to privacy laws, such as HIPAA.
1. Information We Collect
1.1 User-Provided Information
- Account Information: If you register for a subscription, we may collect your name, phone number, email address, and payment details.
- Content Data: Content you upload to the Service, such as text, audio, and other materials, is processed securely on our servers, which are designed to exclude any PHI.
1.2 Automatically Collected Information
- Device Information: We collect non-identifiable information about your device, such as operating system, app version, and usage analytics.
- Crash Logs: In case of errors, anonymized crash data may be collected to improve the Service.
1.3 Cookies and Tracking Technologies
The Service does not use cookies or other tracking technologies for functionality. However, analytics tools may collect aggregated and anonymized data to improve performance.
2. Use of Information
2.1 How We Use Your Information
We use your information for the following purposes:
- To provide, maintain, and improve the Service.
- To process payments and manage subscriptions.
- To ensure compliance with applicable laws and regulations.
2.2 Content Data
- Data Processing: All data is encrypted and processed securely on our servers, which are designed to exclude any PHI.
2.3 Anonymized Data Usage
We may use anonymized and aggregated data for analytics, research, and improving the Service. This data cannot be used to identify you or your patients.
3. Data Security
We implement industry-standard safeguards, including:
- Encryption: Data is encrypted in transit (TLS 1.2) and at rest (AES-256 / SSE-S3).
- Access Controls: Role-based access ensures only authorized personnel can access data.
- Regular Audits: Security audits are conducted periodically to identify and address vulnerabilities.
While we strive to secure your information, no system can guarantee absolute security.
4. User Ownership and Control
- User Ownership: You retain full ownership of all Content you upload or process through the Service.
- Access Restrictions: AutopsyAI may access your Content temporarily for processing purposes and might store it as necessary to provide or improve the Service. This excludes any Protected Health Information (PHI), which remains fully encrypted and inaccessible to us at all times.
- Data Deletion: You can delete your Content from your device at any time. You may request permanent deletion by contacting us.
5. Sharing of Information
We do not sell or share your personal information or Content with third parties, except:
- Legal Compliance: To comply with legal obligations or enforce our Terms and Conditions.
- Service Providers: Limited information (e.g., payment processing) may be shared with trusted third parties under strict confidentiality agreements.
A detailed list of third-party providers and their privacy policies is available upon request.
6. Data Retention
We retain personal information and Content as follows:
- Account Information: Retained as long as your account is active or as required by law.
- Content Data: Retained locally on your device. We may access this data temporarily for processing purposes. This excludes any Protected Health Information (PHI), which remains fully encrypted and inaccessible to us at all times.
Users are responsible for managing data retention to ensure compliance with local regulations.
7. Your Rights
Depending on your jurisdiction, you may have the following rights:
- Access: Request access to your personal information.
- Correction: Request correction of inaccurate or incomplete information.
- Deletion: Request deletion of your personal information.
- Portability: Request a copy of your data in a machine-readable format.
- Opt-Out: Opt out of analytics or non-essential data collection.
To exercise your rights, email us at team@autopsy-ai.com. We will respond within 30 days.
8. Data Breach Notification
In the event of a data breach involving your personal information, we will notify affected users within 72 hours of becoming aware of the breach, as required by Ohio law. Notifications will include:
- The nature of the breach.
- Steps being taken to mitigate harm.
- Recommendations for protecting your information.
9. Third-Party Links
The Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties.
10. Changes to This Policy
We may update this Privacy Policy from time to time. For significant updates, we will notify users via email or app notifications. Continued use of the Service constitutes acceptance of the updated policy.
11. Contact Information
If you have questions or concerns about this Privacy Policy, contact us:
Email: team@autopsy-ai.com
Phone: +1 (740) 604-3315